2024 editions
HRM Online provides news and information for principals, business managers and eduPay users concerning human resource management and administration matters and the operation and use of eduPay.
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9 December 2024
- End of Year payroll processing
- VIT Annual Registration – Now overdue
- Performance and development process for school-based employees in 2025
- eduSafe Plus
The eduPay Way
- Overpayments reimagined
- Time in Lieu – defer, pay out and support
- Data Insights - updates
- Schools Recruitment Initiatives – Applicant Pool Auto-matching
- Multi-Factor Authentication (MFA)
- Business Manager (BM) Security course
- Vacation Leave Estimator
- Team Calendar
- My LearnED
End of Term Checklist
- Payroll reminders
- Leave reminders
- Recruitment reminders
- Other reminders
18 November 2024
- eduSafe Plus Training for Term 4
- Recruiter Help Guide
- Teacher Re-Engagement Initiative – Support Teachers to Return to the Workforce
- Pre-Service Teachers Available Term 1, 2025
- Permanent and Temporary Transfers – Change of Schools
- Employing Applicants with Permission to Teach
- CRT Panel Agreement – Rules of Use
- VIT Annual Registration – Now Overdue
The eduPay Way
- Overpayments – Phase 1
- Time in Lieu
- Vacation Leave Estimator
- Team Calendar
- My LearnED
- Upcoming Training and Q&A Sessions
17 October 2024
- Employing Applicants With Permission To Teach
- Youth Employment Scheme (YES) – 2024/2025
- Assistant Principal Recruitment
- VIT Annual Registration – Now Overdue
- CRT Panel Agreement – Rules of Use
- Time in Lieu - Reminder To Acquit Accruals
- Recording Superannuation – DOE and School Local Payroll Employees
- Fill Your Workforce Gaps With Pre-Service Teachers
- Paying VCE Exam Supervisors – Updated Process
- eduSafe Plus Training for Term 4
- Superannuation Fund Merger For CareSuper and Spirit Super – eduPay Updates
- Upcoming Changes To Schools HR Services
The eduPay Way
- Data Insights – Staff – Available Now
- Schools Recruitment Initiatives – Available Now
- Overpayments Reimagined – Coming Soon…
- MFA Update - Coming Soon…
16 September 2024
- Parental Leave – Teaching Service
- Recording Superannuation – DOE and SLP Employees
- ATO Superannuation Stapling Letters for SLP
- eduPay Superannuation Certification Messages
- Assistant Principal Recruitment
- VIT Annual Registration for the 2025 School Year
- CRT Panel Agreement – Rules of Use
- The eduPay Way
21 August 2024
- School Consultative Arrangements
- Fill Your Workforce Gaps with Pre-Service Teachers
- Assistant Principal Recruitment
- VIT Registration – Permission to Teach
- Workforce Planning for Schools: Masterclass Videos
- CRT Panel Agreement – Rules of Use
- eduSafe Plus Training for Term 3
- Superannuation – DOE and SLP Payroll – Reminder
- School Local Payroll - Hints & Tips
17 July 2024
- Classification of School Nurses
- EduSafe Plus update
- Workers’ Compensation Team - Upcoming Training/Webinars 2024
- Youth Employment Scheme (YES) – 2024/2025 Expressions of Interest Open
- Assistant Principal Recruitment
- Excess Procedures – Teaching Service
- VIT Registration – Permission to Teach
- CRT Panel – Payroll Tax Exemption Form
- Superannuation – DOE and SLP payroll
- School Council Employment: Increase to Minimum Rates of Pay – Annual Wage Review
- Start of Term Checklist
The eduPay Way
- Overpayments Reimagined
- Data Insights
18 June 2024
HRM Online 06-2024(opens in a new window)
- End of Financial Year processing dates
- Youth Employment Scheme (YES) – Placements Available 2023/2024
- CRT Panel Agreement
- Fill your workforce gaps with Pre-service Teachers
- Recording Superannuation – DOE payroll
- End of Financial Year 2023/2024 – employee name and address changes - Reminder
- Recording Superannuation – SLP payroll
- Action Now: SLP WorkCover Remuneration Report
- End of Term Checklist
The eduPay Way
- VIT Changes
- Overpayments
- Data Insights - updates
- LearnEd
- Other timely support guides
24 May 2024
- Youth Employment Scheme (YES) – 2023/2024
- Youth Employment Scheme (YES) Training – 2023/2024
- Assistant Principal Recruitment
- End of Financial Year 2023/2024 – employee name and address changes
- Action Now: SLP WorkCover Remuneration Report
- Minimum Daily Hours for casual ES employees
- Annual Leave – Teaching Service
- School Vacation Action Summary
- Paying VCE exam supervisors
The eduPay Way
- Overpayments reimagined
- Phishing for Teachers – volunteers needed
- Teacher Recruitment Initiative (TRI) – success campaign – volunteers needed
24 April 2024
- Youth Employment Scheme – 2023/2024
- Employment of persons with Permission to Teach
- Working With Children Check (WWCC) and employment of under 18s
- Annual Translation to Ongoing process
- Aspiring Principals – VAPA program
- Processing of employee termination dates
- Casual Relief Teacher (CRT) Panel
- Common Progression Cycle ends 30 April 2024
- Leave Management
- Personal leave and school vacation periods
- eduSafe Plus training for Term 2
eduPay Hints and Tips
- Superannuation – SLP and DOE payrolls
- Leave Purchase and Ad-Hoc payments
The eduPay Way
- What’s new?
- Data Insights – Leave
- Teacher Recruitment Initiative (TRI) – success campaign
- Principal Contract Renewals (PCR)
25 March 2024
- Annual Translation to Ongoing process
- Casual Relief Teacher (CRT) Panel – Rules of Use for schools
- Validation and Certification – Validator and Certifier roles and responsibilities
- Personnel Files
eduPay Hints and Tips
- Annual Leave
- Education Support Employees in Receipt of Leave Purchase Allowance
The eduPay Way
- Principal Contract Renewals (PCR)
- New Data Insights – Leave (arriving late March)
- System Maintenance – eduPay & ROL offline for 2 days over Easter
- Overpayments reimagined – are you joining us?
28 February 2024
- Release from duty for Aboriginal and Torres Strait Islander employees to participate in the Yoorrook justice commission
- Salary Progression Cycle
- eduSafe Plus training for Term 1
- Casual Relief Teacher (CRT) Panel – New Agencies
- Annual Translation to Ongoing process
- Temporary Transfer of an Ongoing Employee
- Victorian Institute of Teaching Events & Seminars
- Principal and Assistant Principal appointments
- Higher Duties
- HRWeb/PAL documents are moving.
eduPay Hints and Tips
- Onboarding of employees – Banking, Tax and Superannuation, DOE and SLP payrolls
- Superannuation element – end date no longer recorded on termination.
The eduPay Way
- Time-in-Lieu – timely tips
- Principal Contracts - reimagined.
29 January 2024
- Welcome to 2024 school year
- Time in lieu acquittal
- Temporary transfer of an ongoing employee
- VIT annual registration – now overdue
- VIT registration – Permission to Teach (PTT)
- CRT Panel – Rules of use
- Assistant Principal Appointments
- Workers’ Compensation – training and webinars
eduPay Hints and Tips
- Onboarding of employees – banking, taxation, and superannuation
- Superannuation element – end date no longer recorded
The eduPay Way
- Time-in-lieu handy hints
- Principal contracts - reimagined
2023 editions
12 December 2023
- Workers’ Compensation Leave for the Christmas School Vacation Period
- Workers’ Compensation Notification of Current Weekly Earnings (CWE’s)
- Position Allowance
- Education Support Class Employees Common Start Date - 29 January 2024
- Education Support Class Leave Purchase Arrangements
- VIT Annual Registration – now overdue
- VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
- Casual Relief Teacher (CRT) Panel – Rules of Use for schools
- Daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
- Vacancy guidelines for Integration Aide positions
- Youth Employment Scheme (YES) – 2023/2024
- Assistant Principal appointments
eduPay Hints and Tips
- Superannuation through Self Service
The eduPay Way
- Vacation Leave Estimator
- Team Calendar
- Time in lieu
- My LearnED
- MFA update – SSO is here
- New features coming soon
End of Term checklist
- Payroll Reminders
- Leave Reminders
- Recruitment Reminders
- Other Reminders
16 October 2023
- Workers’ Compensation Claims Management
- Workers’ Compensation Notification of Current Weekly Earnings (CWE’s)
- Time in Lieu Activity Planner
- Time in Lieu reminder to acquit accruals
- Special Schools Allowance
- Inclusive Recruitment for School Leaders and Hiring Managers
- Training to build Respectful, Inclusive and Safe workplaces
- VIT Annual Registration – now overdue
- VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
- Vacancy guidelines for Integration Aide positions
eduPay Hints and Tips
- Superannuation through Self Service
The eduPay Way
- My LearnED – View completion status of mandatory learning modules
- Single Sign On is arriving early for those who’ve registered MFA
- Time in Lieu Overnight Camp on Call
- Teacher Recruitment Initiative
- Policy, guidance and resources
- Teach Today & Teach Tomorrow
- eduPay refresh arriving on Monday 16 October
11 September 2023
- Policy and Advisory Library (PAL) for your operational policy information, guidance and supporting resources
- Time in Lieu Reminders
- Recent PAL Updates
- Teacher Recruitment Initiative (TRI)
- Vacancy guidelines for Integration Aide positions
- VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
- VIT Annual Registration for the 2024 School Year
- New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
eduPay Hints and Tips
- Education Support Class employees – leave and attendance
The eduPay Way
- Time in Lieu (TiL) Overnight Camp on Call – Phase 2
- Data Insights – Time in Lieu
- Teacher Recruitment Initiative (TRI) – the new alternative
- Data Insights – Recruitment
- MFA for eduPay – only 18% to go
17 August 2023
- Policy and Advisory Library (PAL) for your policy and guidelines
- School consultative arrangements
- VIT Registration: Permission to Teach (PTT) holders information
- VIT Annual Registration for the 2024 school year
- New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
- Graduate Teacher Recruitment Initiative
- Overpayments - Repaying by personal payment for DE employees
School Local Payroll Hints & Tips
- Aware Super Clearing House – Employer assistance for School Local Payroll
The eduPay Way
- Time in Lieu (TiL) Overnight Camp on Call
- Data Insights – Time in Lieu
- Teacher Recruitment Initiative (TRI) – the new alternative
- Data Insights – Recruitment
- MFA for eduPay – only 18% to go!
19 July 2023
- Recruitment in Schools Policy and Guidelines updates
- CRT Panel - Updated rates from July 2023
- New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
- School Council Employment - Increase to Minimum Rates of Pay - Annual Wage Review
School Local Payroll Hints & Tips
- Increase to Minimum Rates of Pay
eduPay Hints & Tips
- List of Leave Codes - Teaching Service
The eduPay Way
- Teachers and ES Staff to receive payment for being on call overnight at a school camp
- MFA for eduPay update
- School Local Payroll (SLP) - Negative Tax
- Data Insights - WWCC and VIT
10 July 2023
Special edition - Time in Lieu
- Teachers and ES Staff to receive payment for being on call overnight at a school camp
15 June 2023
- Salary progression for Education Support Class employees on SLP
- Long Service Leave payout on cessation of employment
- VCE exam supervisors
- Fair Work Act updates
- Migration Support Services
- Graduate Teacher Recruitment Initiative
eduPay Hints & Tips
- Education Support Class employees – leave and attendance
The eduPay Way
- GL Overrides (GLO)
- Multifactor Authentication (MFA)
- Teacher Recruitment Initiative
- School Local Payroll (SLP) – Negative Tax
9 May 2023
- Common Progression Cycle updated on eduPay
- Higher duties and salary progression
- Workers’ Compensation Notification of Current Weekly Earning (CWE’s)
- Workers’ Compensation Training and Webinars
- VIT registration Permission to Teach (PTT)
- Casual Relief Teacher (CRT) Agencies – Rules of Use and Placement Fees
- Youth Employment Scheme (YES) – 2022/2023
eduPay Hints & Tips
- Paid Parental Leave – use the correct ABN
The eduPay Way
- Job Opportunity Pool - Data Insights
- Time in Lieu Acquittal - Data Insights
- GL Overrides
- Multifactor Authentication (MFA) for eduPay
4 April 2023
- Important information on VicSuper changes
- Annual Leave
- Annual Translation to Ongoing process
School Local Payroll Hints & Tips
- Victorian Early Childhood Teachers and Educators Agreement (VECTEA) Global Salary Increase
The eduPay Way
- New Support Guides - have you downloaded yours yet?
- Data Insights - Time in Lieu - Acquittal (April)
- Data Insights - Job Opportunity Pool (May)
- GL Overrides aka GLO (May)
- Multifactor Authentication aka MFA for eduPay (May/June)
20 March 2023
- Superannuation Contributions on 12 months Primary Carer Parental Leave - Teaching Service
- Special Payments
- VIT registration Permission to teach (PTT)
- Annual Translation to Ongoing process
- Youth Employment Scheme (YES) - 2022/2023
- Casual Relief Teacher (CRT) Agencies - Rules of Use and Placement Fees
- Maxxia - Salary packaging and novated leasing webinars
- 2023 PDP template now available in eduPay
- Performance and development process in 2023 (Statement of Expectation process)
eduPay Hints and Tips
- Superannuation
The eduPay Way
- eduPay to the Cloud
- In other news... GL Overrides
- In case you missed it (ICYMI)...Time in Lieu
- You're invited...Q&A sessions
22 February 2023
- Time in Lieu Acquittal Reminder
- Support arrangements for Schools HR Services
- VIT registration Permission to teach (PTT)
- Casual Relief Teacher (CRT) Agencies - Placement Fees
- Annual Translation to Ongoing process
eduPay Hints and Tips
- Working with Children Check Clearance
- Working with Children Check - review and update records
The eduPay Way
- Time in Lieu Reports - Friendly reminder
- Time in Lieu - new Data Insights - now available
31 January 2023
- Welcome to 2023
- Education Support Common Start Date
- Annual Leave
- Terms and conditions of school council employees
- Youth Employment Scheme (YES) – 2022/2023
- Panel listed CRT agencies rate variations
- Workers' Compensation Claims Management
- Workers' Compensation Training and Webinars
Recruitment Hints and Tips
- VIT annual registration - now required
- Working with Children Check and employment of students (under 18)
eduPay Hints and Tips
- Changing Standard Hours or days worked
The eduPay way
- Time in Lieu Acquittal - action required by 28 February 2023
- Defer Time in Lieu into the next year - employee action required
- Time in Lieu - new Data Insights - coming soon!
- Recruitment Reimagined - available now!
Start of Term Checklist
2022 editions
14 December 2022
- Maxxia - our new Salary Packaging and Novated Lease Partner
- Position Allowance
- Change of Executive Class TRP to cash
- Permission to Teach (PTT) for final year pre-service teachers for 2023
- Youth Employment Scheme (YES) - 2022/2023
- Workers' Compensation Leave for the Christmas School Vacation Period
- Workers' Compensation Notification of Current Weekly Earnings (CWE's)
Recruitment Hints & Tips
- VIT annual registration - now overdue
eduPay Hints and Tips
- Education Support Class employees - leave and attendance
School Local Payroll Hints and Tips
- Education Support Class (casual and non-casual) employees updated pay rates and translation from 2 Jan 2022 - processed in pay 2212
The eduPay Way
- Time in Lieu
- Recruitment Reimagined
- Data Insights
End of Term checklist
21 November 2022
- Executive Class Principals
- Time in Lieu reminder to acquit accruals
- Position Allowance
- Education Support common start - 27 January 2023
- Intensive Care Allowance
- The Victorian Sick Pay Guarantee for casual workers
- Maxxia - our new Salary Packaging and Novated Lease provider
- Panel listed CRT agencies cancellation clause
- Permission to Teach (PTT) for final year pre-service teachers for 2023
- Youth Employment Scheme (YES) - 2022/2023
- Workers' Compensation Leave for the Christmas School Vacation period
- Workers' Compensation Notification of Current Weekly Earning (CWE's)
Recruitment Hints & Tips
- VIT annual registration - now overdue
eduPay Hints & Pay
- Superannuation through Self Service
The eduPay Way
- Recruitment Reimagined Initiative
- Time in Lieu Phase 3
- Other VGSA items coming soon...
24 October 2022
COVID-19 Special Leave
- VGSA - Time in lieu updated guidelines
- VGSA - Management of Teacher work
- VGSA - ES Salary Progression
- VGSA - Personal leave entitlements accruals
- VGSA - Increased paid maternity leave entitlements
- Tutor Learning initiative positions in 2023
- Youth Employment Scheme (YES) 2022/2023
- Maxxia - novated leasing and salary packaging provider from 1 November 2022
Recruitment Hints & Tips
- Recruitment Online - Applicant Help page updates
School Local Payroll Hints & Tips
- VECTEA Global Salary Increases
- CRT Updated pay rates in Pay 2207
- New SLP guide available
The eduPay Way
- Time in Lieu Phase 1 and 2
- Special Schools Allowance
- Intensive Care Allowance
- Recruitment Reimagined Phase 1
- Graduate Job Opening for School Recruiters
13 September 2022
- VGSA - New Trainee Category
- VGSA - ES1-1 and ES1-2 vacancies
- VGSA - Special School and Intensive Care Allowances
- VGSA - Change of principal class TRP to cash
- Overpayment Recovery
- Update to payroll calendars (for Grand Final PH)
Recruitment Hints & Tips
- VIT Annual Registration - now due
School Local Payroll Hints & Tips
- SLP Employees - Ministerial Order
- CRT Pay rates - update in pay 2207
eduPay Hints & Tips
- ESC leave and attendance, Term 3
- Bank Accounts - returned pays in pay 2206
The eduPay Way
- Recruitment reimagined
- Time in Lieu
- BM Conference Visits
27 July 2022 Special edition - Victorian Government Schools Agreement 2022
- Timeline for Pay and Allowance increases
- Principal Class conversion from TRP to cash salary
- Additional forms of leave in ESS
- Time in Lieu
- Support for the VGSA
HRM Online 07-2022
12 JUly 2022
- COVID-19 Pandemic orders and vaccination update
- Income Tax Statements – 21/22: 27 pays in financial year
Recruitment Hints & Tips
- Support your School Initiative Taskforce
School Local Payroll Hints & Tips
- Recording superannuation for employees
- Change of school bank account for SLP payments
eduPay Hints & Tips
- ESC – Leave and attendance – recording leave
The eduPay way
- What's new in term 3
9 June 2022
- Income Tax Statements 21/22 and eduPay end of year processing.
- Overpayment Recovery
- Recording Superannuation information for DOE and SLP
- Updating Tax records – DOE and SLP employees
Recruitment Hints & Tips
- Vaccination Requirements – eduPay changes
- Support your School Initiative – applicant pool
- Support your School Initiative Taskforce
School Local Payroll Hints & Tips
- GL Fortnightly report for WorkCover Remuneration
eduPay Hints & Tips
- Working with Children Check – review and update
- ESC leave and attendance – Term 2
The eduPay Way
- What's new and arriving in the near future
2 May 2022
- Common Progression Cycle - ended 30 April 2022
- Higher Duties and Salary Progression
- 2022 PDP template available on eduPay
- New e-Learn modules
Recruitment Hints & Tips
- Annual Ongoing Translation Offers
School Local Payroll Hints & Tips
- New CRT Rates
- Updating employee tax details
eduPay Hints & Tips
- Recording of Superannuation
The eduPay Way
- Term 2 and what is coming
30 March 2022
- Workers' Compensation – new claim lodgement process
- 2022 PDP template now available in eduPay
- The WWCC number is in use – what does this mean
Recruitment Hints & Tips
- ROL Upgrade/Outage – weekend of 2-3 April 2022
- Annual Ongoing Translation Offers
- Provisional Appointments
School Local Payroll Hints & Tips
- VECTEA Global Salary Increase
eduPay Hints & Tips
- Superannuation and stapling
- Hire/Rehire – avoid duplicate employee ID
- Need help? Contacting the Department
The eduPay Way
- Reducing your administrative burden – the eduPay way
1 March 2022
HRM Online 03-2022- 2021/2022 Salary Progression notification - teaching service
- Teaching Experience during LWOP
- 2022 PDP template - now available
- Extra Hours - eduPay processing
- Principal & Assistant Principal appointments
- Hire/Rehire - avoid creating duplicate employee IDs
Recruitment Hints & Tips
- ROL Outage - 19 March 2022
- Support Your School Initiative
- Youth Employment Scheme
- Annual Ongoing Translations
- Cloning Jobs
School Local Payroll Hints & Tips
- Information sheets for Casuals
eduPay 2022
- March update
Who to contact?
- Listing of areas to contact for assistance
31 January 2022
- Support your School Initiative
- Hire/Rehire – avoiding duplicate employee IDs
- COVID19 Vaccination Requirements
- Changing standard hours/days of work
- Higher Duties
- Special Payments
- Working with Children Clearance
- Onboarding employees
Recruitment Hints & Tips
- VIT Registration
- ROL Update – Cloned vacancies
- Bulk Printing of applications
eduPay 2022 (eduPay MyWay)
- Welcome to 2022 – what's new
12 January 2022
HRM Online 01-2022 Special Edition
- Welcome
- COVID-19 Vaccination Requirements for new and re-engaged staff
Previous versions
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